We know you work with models from various disciplines and CAD applications, we also know that they come with a multitude of different properties and property names, which can make setting up Quick Properties (formerly Smart Tags) for each model you load in a real pain point. For those that haven't seen them before, Quick Properties when switched on, appear when you hover over an item with a list of pre-defined properties for that item.
As you can see, there's a long list of possible properties that can be used, and a smart tag in action. They can also be used in 2D sheets as below.
To set these up you need to load a model and go to Options > Interface > Quick Properties > Definitions. You will then be able to add Quick Property Definitions dependent on the properties available in the model.
You can save these for use in other models by going to Export and selecting Quick Properties > Definitions, which will save an XML with those saved properties.
Opening the XML you can see the file structure comprises of an Optionset, Option Name, Data Type and Internal Name, before moving on to the next option.
The problem many people now come across is that the majority of (in this example) DWF properties, will be completely ignored by models from other applications such as Revit, Civil3D, Inventor, AutoCAD. This is where you might want to create a 'one size fits all' Master XML file that can be imported into any project that will contain the relevant properties from each model type.
You will need to open example models from each discipline (Revit MEP, Revit Architecture, AutoCAD, Civil 3D) and create Quick Property Definition XML files containing Properties for each type of model.
Then open the XML in Notepad or other editing application and copy the relevant properties from there to a 'master XML' file. Just ensure you don't copy across duplicates, otherwise they will later appear multiple times when available in the model.
You will then be able to Import this Master XML to each users machine and it can be used in multiple projects.
Now when hovering over an item when Quick Properties is switched on, Navisworks will ignore all the irrelevant Properties for that model and only display those available.
Let us know how you get on and Submit a Tip if you have any other ways you manage to repurpose data and settings between projects.